Master Board Meeting Update November 16, 2020

posted Nov 17, 2020, 5:53 AM by Micheline LeBlanc   [ updated Nov 17, 2020, 5:57 AM ]

Hello Friends and Neighbors;

     The Master Board meeting was called to order at 10:01 with all 14 Board Members present.

     President Bill Durkee said that everything in Cinnamon Cove was going very well.

     The Treasurer's report showed that expenses were down due to COVID-19 and that we will end the year in the black.

      The Recreation and Social Director reported that Wednesday the 18th is Food truck Wednesday with The Cinnamon Crows performing in the parking lot at the clubhouse 5:30 to 7:30. Masks are required as well as social distancing, it is asked that as many as possible walk or bring golf carts in order to save what parking spaces are left for those who truly need them. Bring your own chair and a tip jar will be available for tips to the Cinnamon Crows. Friday at 2:00 is the ice cream social, masks required and $1. Food donations will be accepted next Monday 23rd from 1 to 3 in front of the clubhouse.

     Maintenance, Michael reported that the new A/C unit for the clubhouse has been installed and that there was an electrical issue in the fitness room which has been addressed. The issue with the new transponders not working at the back gate has also been remedied and that the plexiglass transponders are for owners with rental cars. Michael has also started looking at the work list from the building and grounds committee.

     Committee reports
      1.  Finance Committee reported that they have reduced the recommended Master Board fee in the 2021 budget to $84 per unit per month; this is a reduction of $0.99 per unit, partially due to this year's surplus and putting $39,960.00 from budget 2020 surplus into the updated 2021 budget. 

 2. The Amenities Committee has now opened the fitness center from 6 am to 4 pm.

 3.  Building and Grounds Committee recommended a November worksheet addressing the Osprey nest, permission to change the color scheme of the welcome center to a pale blue or green. (color has not been selected as of yet) They would like to purchase and have installed upper cabinets in the A/B room cost to be approximately $1650. Recommended removing the cabinets in the fitness room before the new floor is installed, giving it a little more room and the items stored there can be placed in the new cabinets in the A/B room. Then the room should be painted and cost approximately $100. Recommended new curtains in the upstairs library area cost $225. Recommended purchasing a large closed cupboard to store the games and puzzles cost $400. The November worksheet was approved by the Board minus the Osprey nest 14 to 0.

4. The communications committee reported that the new owner section of the website is complete at http://www.cinnamoncove.com this to give new owners in Cinnamon Cove information about, in and around Cinnamon Cove. The committee is also working on an information packet for new owners to be presented to the Board.

5. The Landscape Committee is going to concentrate its efforts along the Cinnamon Cove Boulevard to spruce it up and beautify from its present condition. They also recommended that the fountain area in front of the clubhouse be removed and paved over the Board is seeking future comment on this and another email will be forthcoming very soon.

     Old Business
       The roofing project at the pool is moving along the engineers work is completed and Bill Durkee will be meeting with them tomorrow morning and then it goes to Lee County.
        The land amendment mailing has been completed and all owners should be receiving their proxies very soon, it is very important to return your proxy as soon as possible to Florida Sunset so that the votes can be tabulated December 7th.
        The CCMA Handbook has now been completed and is available on the Cinnamon Cove website or from your Master Board representative.

     New Business
       Welcome center questions a. Difference between plexiglass transponders and regular transponders (answered Above) b. Best way to contact the welcome center if they do not answer the phone-  when they are busy helping residents at the gate they cannot answer the phone so please leave a message  and they will take care of it. Also using dwelling live will answer most problems any issues with that call Michael and he can address it.

 Ray Heuring said that tickets will be available in January for a March 20th baseball game between the Twins and Tampa Rays a sign up sheet will be posted in the back door of the clubhouse by the restrooms December 1, money will be collected in January. All interested should sign up and hopefully there will be a game and we will see you there.

Respectfully Submitted by Master Board Representative for Terrace II Jim Drake

Special Master Board meeting

posted Nov 5, 2020, 11:21 AM by Micheline LeBlanc   [ updated Nov 5, 2020, 11:21 AM ]

A special meeting of the Master Board was held today to approve the proposed amendment to add the 3 parcels of land outside the front gate that was purchased in 2019, to the common property of the association. The amendment passed by a vote of 9 to 0. There was no discussion by the Board or interested owners on the zoom call.

There will be a mailing with a voting proxy that will be sent out to all owners after November 12, 2020. It is very important that owners make sure that their mailing address is correct within the association and that you return the proxy in the enclosed envelope to Florida Sunset as soon as possible. The Master Board will be holding another special meeting on December 7, 2020 to count the proxies and to determine the wishes of the owners. If this can all be completed by the end of December, then next year or 2022, around $25,000 in taxes per year will be saved. 

Submitted by Master Board Representative for Terrace II Jim Drake

CCMA update October 2020

posted Oct 22, 2020, 4:11 PM by Micheline LeBlanc

Hello again Friends and Neighbors;

     President Bill Durkee announced in his report that the Lakes project is on a temporary hold, as it seems there is a lot of rocks in the lakes and they keep breaking down the dredging machine. The company doing the project will be coming up with an answer and finishing the project.

     Treasurer Micheline LeBlanc stated that the financial status of Cinnamon Cove is very solid due to not having a Recreation Director for part of the year. Also with the clubhouse being closed because of Covid-19 money was saved on cleaning costs. 

     Recreation Director Cali Dorward announced that the first Cinnamon Cove paper since April, will be out October 26th. The paper can be picked up at the Clubhouse in the back between the restroom doors. There are also some events being planned for November. Line dancing will be held Mondays and Wednesdays at 11:15 via Zoom cost is free. Core Club and 3 R's on Tuesday and Thursdays at 8:45 and 10:00 am via Zoom, cost is $10.00. Ice Cream Social Friday November 6th and 20th outside the front door to the clubhouse cost$1, mask required. Food Truck Wednesday, November 18th, at the Clubhouse parking lot 5:30 pm, local food trucks and entertainment by our own Cinnamon Crows, mask and social distancing required. Food Donation Drive-thru Monday November 9th, and 23rd, 1:00 to 3:00 pm Clubhouse outside the front doors. Pull up and volunteers will grab your donations, money will also be accepted in lieu of non perishables. The Adopt a Family Giving Tree will be up November 16th thru December 14th, Monday thru Friday 8am to 4pm, located inside the back door by the fitness center. An event is being anticipated for Veteran's around Veteran's Day, event and date to be determined, if you are a veteran please e-mail your name, branch of service, years served, and Cinnamon Cove mailing address to cinnamoncove11650@gmail.com by Friday November 6th.

     Michael Waunsch stated that the front and back gates have been problematic as lightning strikes have caused issues. The front gate is now working but the back gate continues to have problems with the new transponders. The hot tub was down for about a week due to manifold issues and leaks around the jets. The manifold issue has been fixed and the hot tub is up and running however the leaks will be addressed when the inside surface is redone in the near future and the hot tub will be down while this is accomplished, date to be determined. The Buildings and Grounds work list is 97%complete and new lighting is being installed in the office and A and B card rooms for better lighting.

     Micheline LeBlanc gave a brief report from the Finance Committee, thanking all of the members of the Committee for their hard work on the budget and reserves over the summer. She shared more during the Budget portion of the meeting.

     Jim Drake gave the report from the Communication Committee meeting of September 28th. The Committee would like to use the Cinnamon Cove webpage http://www.cinnamoncove.com as the official source of information, instead of the Facebook page, as this has sometimes caused negative feelings in the community. Posters are being prepared and will be placed throughout the community directing residents to the official web page. The committee is also investigating the cost of expanding the current website to house event photographs, etc. Lorraine Flynn has created a new form for gathering information from new owners in-order to place them on the e-mail list.

     The Master Board approved the contract with Gulf Western to replace the roof panels on the overhang by the pool, including new center beam for the ceiling fans, to seal top facing seams and apply sealant and elite gutters and valance. At a cost of $39,987.00 and work to be completed by end of December. Vote was 11 to 0 in favor.

     The Master Board would like to do an amendment to The Cinnamon Cove Master Board Documents. The amendment which has to be voted on by all Cinnamon Cove Owners, is to place the property along the boulevard that was recently purchased into "Common Property" status. By doing this The Master Board will not have to pay property taxes on the newly purchased land saving us $25,000.00 a year in property taxes. The Master Board and any other volunteers that would like to help will be addressing and stuffing envelopes November 12th in the clubhouse at 10 am. Masks will be worn and social distancing done, anyone wishing to help with this effort should call the clubhouse. The ballots must be returned by the 7th of December, so that ballots can be counted and the result sent to Lee County by the end of December, then starting in 2022 the property taxes will cease on the new property. Watch for you ballots to be coming after the 16th of November, and please return them promptly. If you know that your address is wrong because you have moved recently or are not getting mail from Cinnamon Cove please call your management company or you association representative to insure your address is correct.

     The 2021 Budget was presented by Micheline LeBlanc, the reserves were addressed reflecting the reserve study that was done last year. It was a very concise and informative presentation. An increase of $1.49 per unit was approved by the Board 11 to 0.

     The Board is working on a handbook with Carol Gilson, explaining duties and responsibilities of Board Members. The Board has already had two working orientation sessions and has planned at least one more, to finish the project.

     The Master Board also approved Speedy Air Conditioning to install a 15 ton Trane air conditioner for the main clubhouse at a cost of $23,000.00. the vote by the Board was 11 to 0.

CCMA President Update 10/2/20

posted Oct 2, 2020, 9:02 AM by Micheline LeBlanc

Hello Friends and Neighbors, 
     I am going to try a less formal way of presenting my report on the Master Board meetings, if you prefer this way please let me know.
     President Bill Durkee announced that the lake project is on hold due to the fact that the lakes are very full, work should be able to proceed next week when the levels are down a bit. He also reminded the Board to let their associations know that signs of any kind are not permitted in Cinnamon Cove. The only exception being open house signs on Saturday and Sunday from 1 pm to 5 pm. If residents are displaying signs they are asked to please remove them, so that we do not have to do it for them. This is just part of being a good neighbor. Also if your name is not on the deed to your unit your name  will not be placed on the president's email list.
     The Treasurer's report showed that as of August 31st  we are $33,000. in the black, this mostly a result of Covid 19. 
      Cali Dorward was welcomed on board by the Board and she gave a short report about the meet and greets that she is holding front of the clubhouse. She is also very busy getting events lined up for the calendar should we have a chance to open the clubhouse for events in the near future.
      Michael reported that Spinnaker Pool has a new heater and the fence at the Bayleaf pool was in the process of being repaired from the fallen tree. He also reported that the maintenance list given to him by the grounds and buildings committee was almost complete.
      There were no committee reports given as most of the committees had not met in August.

       The Board voted to reopen the exercise room starting next Monday, with multiple stipulations: 
        
        A. The room is only open Monday through Friday from 8am to 4pm.
        B. Residents are allowed 1 hour per day and no more than 3 persons in the room at a time.
        C. There will be a sign up sheet at the office and you must sign up for the time that you wish to use the room. You also must fill out a liability waiver at the office before using the room.
        D. All equipment used must be sanitized before and after use by the person using the equipment.
        E. A mask is required and social distancing must be adhered to, and the room is only accessible by going into the back door by the exercise room. There is to be no walking through the clubhouse at this point.
         F. Anyone not following the rules posted will be asked to leave and their use of the exercise room withdrawn.

     The Board also voted to purchase 2 POW and MIA flags to be displayed on the flagpole at the clubhouse and also along Cinnamon Cove Boulevard. The Board also voted to purchase a new rubber floor for the exercise room and the room will be closed when the flooring is here and can be installed. Also the Board voted to paint the welcome center.
       Bids for the roofing project at the clubhouse were presented and there were some questions raised so Bill Durkee, Michael and Walter were going to meet to discuss the issue and get back to the Board. The Master Board also decided to hold an orientation work-shop in October, facilitated by Carol Gilson.
     Reported by Jim Drake, Master Board Representative for Terrace II 
Thank You,
William J. Durkee, CPA, CCMA President

CCMA President Update 7/31/20

posted Aug 1, 2020, 7:20 AM by Micheline LeBlanc

The recent Master Board meeting on 7/20/20 was held via ZOOM and telephone and was well attended.

·      The pool situation is still working well but the crowds are not here, yet.

·      As you all know, Florida is not doing well with the pandemic situation.  We are setting records in the wrong direction.

·      The treasurer’s report was favorable, at mid-year. The Lake Erosion Repair assessment is down to approximately 5% of accounts outstanding, which is still too high.  Please, if you are one of these, contact Mickie LeBlanc to arrive at a solution.

·      The clubhouse and exercise room are still closed and will be indefinitely.  But, on a positive note, once we open everything up, the internet will be easier to use, as it was updated.

·      We have hired a new Social Director, Cali Dorward; she begins work on 8/3/20.  The office will still be closed.

·      The patio roof has not been repaired and may have to be removed completely due to the replacement cost.  It was discussed whether to replace it with a roof or a canopy - no decision yet.

·      The Osprey nest has been removed, again.  Hopefully, we will soon have an alternative post for our feathered friends.

·      Some consider our new acreage to be an eyesore and what to do about it was discussed. 

o   Pro-it would look better cleaned up and trimmed.

o   Con-It would have to be maintained regularly ( costly), it might be an invitation to foot traffic of people with dogs, small sports vehicles, exposure of Villas 1 to San Carlos and lots of dust and dirt blowing around.  Discussion was tabled.

·      It was pointed out that all four pools need to be resurfaced, but only one per year, starting with Bayleaf.

·      The new Communications Committee is updating e-mail addresses to hopefully include all owners.  The committee recommended to the Master Board that a Communications Director be named, making one person responsible for e-mail messages, blasts, Facebook and website updates, plus monitoring all communications.  Also, working to recruit a volunteer to monitor Facebook.

·      Local Association Meetings:  Please submit the dates of your association meetings to the office:   cinnamoncove11650@gmail.com    or 239-466-7727

·      The pictorial directories were delayed due to COVID-19.  Lifetouch is up and running and Mary Jane Corning and crew are working diligently to get it proofed.  We will let  everybody know when they arrive.

Thank you for your patience and understanding. Remember:  wash your hands, wear a mask and keep smiling.  People will see the smile in your eyes.

William J. Durkee, CPA
CCMA President

 

CCMA President Update 6/23/20

posted Jun 24, 2020, 4:30 AM by Micheline LeBlanc

Greetings from paradise.  Just an update as to what is happening when it is not raining.


1. The attendance at the swimming pools has been orderly and successful.  Thanks to everyone for following the rules.

2. As stated in my last update, the carpet is installed and really looks nice.  I think everyone will be happy.

3. Reopening more of our amenities is still under study.  The increase of virus cases in Florida is not making it easy to make a decision. Remember, the clubhouse is still closed.  If you need something or some information, call the office phone number and leave a message.

4. The lake restoration has started and is looking good.  There was a slight equipment problem this week but we should be back on track soon.  Interesting procedure but it is really boring to watch.

5. As we all know, the search for our new social director is underway.  A big thank you to the members of the team.  Good luck.

6. To  the chairpersons of all the committees – please prepare your budgets and get them to Mickie LeBlanc by July 15.  Any questions should be directed to Mickie.

7. If you haven’t sent in your lake assessment, please help us by doing so soon.


A quick word regarding the individuals at the front gate.  They are doing their best to help all of us.  If they don’t answer the phone when you call, it is because they are helping somebody at the side door.  Leave a message with a phone number and they will get back to you.  Do not leave nasty messages.  That is harassment and will not be tolerated.  Nor will we tolerate harassment of Michael or any of our volunteers.  Be responsible adults.

Have a great week.


Remember, wash your hands often, wear a mask and smile.

Bill


CCMA President Update 6/9/20

posted Jun 9, 2020, 9:19 AM by Micheline LeBlanc   [ updated Jun 9, 2020, 12:43 PM ]

Hello neighbors,

Another beautiful day in the neighborhood.

  • SURPRISE – the rear entrance gate was not working, again.  But, legitimate excuse:  lightning.
  • The Master Board meeting on Friday, 06/05/2020 was really good. 
  • Treasurer’s report by Mickie LeBlanc showed that as of 04/30/2020 CC was under budget expense wise, but anything can change any day.  We just want to be even at year end.
  • The CC office continues to be closed.  If you have questions, leave a message and someone will respond.  If it is about transponders, email cctransponders@gmail.com
  • Michael Waunsch reported that most things are well in his department.  The patio roof near the main pool does need replacing and 3 bids are being requested.  Bayleaf pool was closed for one day and Spinnaker will be closed one day this week for algae treatment.
  • The search for the Activities Director is back in process.  The last candidates decided not to join us.  So, wish the search committee good luck, again.
  • Residents in the condos have had the same question regarding the drain pipes from their eaves gutters.  The pipes will be extended into the lake and not be blocked.  Lake erosion repair should begin soon, with the long lake probably being the first.
  • Again, swimming pool reopening is still successful.  Thanks to all using them for obeying the rules.
  • When you read this, the clubhouse carpet installation will be completed.
  • Several owners are investigating the possibilities of a community gardening project on the land south of the bank.  They are Mike Palmer and Ray Heuring.  They also will be working with Murray Morrissey on a plan to make the front of that plot more attractive to us and our neighbors.  If you have ideas and suggestions, or if you would like to help, contact one of them.
  • Mary Beth Martel, Janet Carloni and Cherryl Daugherty (The Three Musketeers) have been working with Jeanne to keep the Recreation Dept. ahead of the curve by paying bills, issuing refunds and trying to book next season’s activities.  Of course, we have to wait and see what rules are in effect at that time.
  • The Lakes Assessment currently has approximately 100 delinquent owners.  We are extending the grace period to August 15, 2020. Delinquent notices will be mailed shortly.  If you have not sent in your payment, please do so now and avoid the penalty and interest.
  • Transponder fees  will continue the same for owners – 2 free, then $10.00 per unit thereafter, Renters will now be charged $25.00 per unit.  This only applies to new transponders.  If you are a landlord, please advise your tenants.
  • We have a new Communications Committee.  Look for changes in the CC website.
  • Re-opening of the clubhouse is still under discussion and planning.  Rules and regulations will be issued shortly regarding everything in the clubhouse.

Remember, wash your hands and keep smiling

Bill

William J Durkee, CPA

President-CCMA

CCMA President Updates

posted Jun 1, 2020, 7:19 AM by Micheline LeBlanc

Welcome to summer, everyone.

Hopefully you all had a great Memorial Day.

1. As we all know, the pools are open, but with restrictions.  Those using the pools are enjoying them.  Please continue to follow the guidelines.  Tennis and pickleball players are active, again.

2. The clubhouse is still closed, indefinitely.  The new carpeting should be installed by June 15.  This will

 really improve the appearance of the area.

3. We have a work group which is studying how to open all our amenities, which includes meeting rooms, card tables, gymnasium, library and billiards.  Allowing people back into the clubhouse will be a big step.  The timing is still not certain, but soon we hope.  But remember, there will be restrictions.

4. People using the main pool are aware that the shaded area has been roped off.  The ceiling and roof are in danger of collapsing from the rains.  Repairs are necessary and hopefully not too far in the future.

Waiting on engineers, builders and roofers.

5. The lake restoration project will be started soon.  But that will not cause any disruptions.  It may

create entertainment.

6. The committee in charge of finding our new Social Director has been hard at work and progressing very well.  They will have nomination for the Master Board soon.  Stay tuned.

The office remains closed.  If you need information, call and leave a message.  Someone will respond.

7. We hope to have a Master Board meeting next week.  Details will be posted and sent out via email.

8. One last bit of good news.  Michael had the Lee County Sheriff Department check out the homeless tent on our property in front of Ginger Lane.  It was not being used, so he planned to remove it.  But, before he could, a group of volunteers headed up by Bob and Brenda Vissar  removed the tent and cleaned the area up.  Thank you to those brave volunteers.  Folks, if you go near that area, please be careful of used needles and other drug related items.

Remember, wash your hands and keep smiling.

Bill


William J Durkee, CPA

CCMA President

Master Board Meeting Update

posted May 16, 2020, 4:40 PM by Micheline LeBlanc

Meeting started at 10am, with approximately 135 participants.

 

Kim Luebke, CAM, chaired the meeting, at my request.  Job well done.

 

We had updates on several items:

A:  Clubhouse carpeting will start soon

B:  Recreation Director search is moving forward and hopefully positive results will be forthcoming

C:  Lake Erosion repair work should be starting around 6/1/20.

 

After much discussion and interaction, I asked for volunteers to move the swimming pool opening along.  This committee consisted of Mary Beth Martel, Janet Carloni, Michael Waunsch and Bill Durkee.  It took us less than 2 hours to produce reopening procedures and now the pools are open.  Mary Beth and Michael created signage and put them in place.  Please read them and obey.  Enjoy the pools, while keeping yourself and others safe.

 

The question arose as to why I closed the pools and what powers I had. 

A Board President has all the rights and responsibilities that any President of a corporation has.  The President of the corporation has the right and responsibility to make decisions for the good of the company, using his Presidential powers without board approval, in the case of an emergency.  I shared my concerns with the Board and there was no opposition to the closings expressed.  It was not a vote, but was considered implied consent of approval.  And I did indeed think that we were facing an

emergency.

There was a small number of residents who were not happy, but the vast majority expressed their approval.

Remember, wash your hands and keep smiling.

 

Bill Durkee

William J Durkee, CPA

President, CCMA

CC Pools reopen

posted May 12, 2020, 4:48 AM by Micheline LeBlanc   [ updated May 12, 2020, 4:49 AM ]

!!!Great news folks!!!
After the county and state "soft openings", along with several meetings, discussions, and today's board meeting...The pools will be reopened this WEDNESDAY 5/13 at 10am!
We will need to follow some new rules and guidelines in order to keep the pools open, maintain social distancing, and stay healthy. We will not be "policing" the pools, we will be relying on you as Cinnamon Cove residents to make sure everyone is following along. If the social distancing rules and guidelines are not being met... it could result in immediate pools closures.
Also...please be thoughtful of your neighbors by limiting your time in the pool area to no more than two hours when the pool area is full, this will help with the limited available seating. The health and safety of Cinnamon Cove is, above all else, the most important thing for us to consider. Please be safe, stay healthy, and set the example while using the pools.
Here are the new rules/guidelines:
  • Chairs are apart by six feet marked with yellow tape for each location.
  • Each table has two chairs only.
  • Please limit pool usage to no more than 2 hours if all chairs are in use.
  • If all of the chairs are all in use, please check back at a later time.
  • Please cover your chairs 100% with a towel or sheet to avoid ruining our new furniture.
  • Use the restrooms at your own risk, they will not be disinfected on a regular basis. That is your responsibility when using the restrooms.
  • In order to maintain social distancing, no more than (see below) people in the pool at a time OR 6 feet apart.
  • Please do not bring your own chairs.
  • We will not be policing the pool areas. Please govern yourself accordingly.
  • The pools are open for CC residents ONLY. You must be an owner or renter to use the pools areas.

If the guidelines are not being followed it could result in immediate pools closures.
Per the DOH we can only allow a maximum of 50% of the normal pool occupancy in the pool at once. Those numbers are:
Clubhouse: 13
Satellite Pools: 9
*Hot Tub: 7
Please try to maintain the 6 foot rule should the allowed 50% occupancy number interfere with the proper spacing.
*The hot tub will have yellow tape on the coping to designate where to sit to keep the 6 foot social distancing possible.

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