Note from the CC Master Board President

posted Jul 4, 2021, 1:34 PM by Micheline LeBlanc   [ updated Jul 4, 2021, 1:35 PM ]

Greetings, I am Mark Sobotka your Cinnamon Cove Master Board President. The past 4 months have been busier than I had expected.  During this time with the aid of other board members we have hired replacements for the Maintenance Technician and the Recreation Director. 

 

Shaun Rampersaud is the new Maintenance Technician.  Shaun treats Cinnamon Cove as if it was his own property.  He has quickly become a friend of many residents of the Cove. He has tackled many of the items on our backlog of maintenance items and proactively addressed many items before they’ve even made it on the list. Shaun joined us at the end of March. Welcome Shaun.

 

Carly Garrett is our most recent hire, joining us at the end of May.  In the short time Carly has been here, the COVID protocols have allowed us to reopen the Clubhouse and the office.  Carly has been busy working on scheduling activities for this summer and into the high season.  During the first Ice Cream Friday back in the clubhouse, I learned that Carly worked for Stone Cold Creamery at one time, so she knows how to serve ice cream!  I know Carly is looking forward to resuming many of the activities that were popular before COVID, keep a few that we did during COVID. and introduce some new ones.  Welcome Carly.

 

Even with all of the turnover and orientation of new staff, a lot has been accomplished.  The lake shore restoration project is wrapping up with the installation of sod over the filled socks.  That will conclude that contract.  We are researching additional plantings for the south shore of long lake, along Summerlin to fill in some of the bare areas.  We are also looking for some aquatic plants for the shore of the lakes to improve the water quality and hopefully reduce the algae that plagued us this past winter. I would be remiss if I didn’t recognize the volunteers that helped pickup and dispose of the fish that succumbed to what we believe was oxygen deprivation in the algae beds.

 

As we close out June, the clubhouse poolside overhang should be completed. Having that shaded area near the pool is definitely welcome during the summer and I’m sure will be popular next winter as well.

 

After a lot of bureaucratic red tape, we have just been cleared to dig a replacement well for the irrigation system that serves Cinnamon Cove Boulevard, our main entrance.  It looks like the earliest we can get on the schedule for drilling is September.  Once we have reliable water, the Landscaping Committee is ready to spring into action and resume their plans to improve the landscaping of our entrance. Coming this summer, the circle in front of the clubhouse main entrance will receive new landscaping.

 

Bocce Ball players will be greeted by a refurbished court.  The new surface is an artificial turf placed over a 2 inch pad.  The new surface will cost less per year to maintain than the old granular surface that required annual renewal.  We expect to get about 10 years’ use of out new surface with minimal maintenance. 

 

Still to be done this summer is removal of the osprey nest and the installation of the nesting deterrents.  We are still searching for a location to install a nesting pole for the osprey that is suitable and the “bird mess” won’t be an issue. 

 

Volunteers completed the addition of additional cabinetry in the A/B rooms that will provide additional storage and counter space. 

 

Cinnamon Cove volunteers, both recognized and unrecognized save themselves and fellow neighbors a lot of money by tackling a number of projects each year, many times by just doing that little bit extra by picking up a piece of trash or tightening a loose screw. If you see something that needs attention, take care of it or submit a work order.  I hope to improve process for work orders this summer, including the ability to submit a work order electronically, and track the progress of the work order. 

 

I could continue with many more accomplishments and plans, but I think this gives everyone an idea that lots of positive things are happening here at Cinnamon Cove.  We have many opportunities for improvements and I think we are well positioned to begin to address those if we all bring a positive attitude to the table.

 

Remember to take some time to enjoy your summer.

 

Mark Sobotka – Cinnamon Cove Master Board President

Clubhouse Reopens

posted May 19, 2021, 5:11 AM by Micheline LeBlanc   [ updated May 19, 2021, 5:12 AM ]

In collaboration with the Amenities Committee chaired by Tony Medley and the Executive Members of the Cinnamon Cove Master Association Board I am happy to announce we will be lifting more COVID-19 restrictions.  This change does not signal the end of the pandemic, but it now places more of the responsibility for risk management on the individual.  This was made possible by the efficacy of the vaccines that are now readily available to all adults over 18, and one vaccine is available to those 11-17. 

 

Effective immediately, all portions of the clubhouse will be open including the front door and available for use.  Fully vaccinated persons (those that have received both of the double dose vaccines more than 2 weeks ago or the single dose vaccine more than 2 weeks ago) may now enter and use the clubhouse without masks.  Social distance requirements are also waived.  Those that do not have “fully vaccinated” status are requested to continue to wear a mask and observe the 6 foot social distancing standard.  This will be on the honor system.  Some fully vaccinated individuals may continue to wear a mask and observe social distancing.  This may be due to underlying medical conditions that may affect the individual’s vaccine response and efficacy or just personal preference.  Please be considerate of those that wish to continue to wear the mask and observe social distancing.  Also, please continue to observe sanitation protocols such as wiping down any surfaces that may have been used. I fully expect we will permanently adopt many of the sanitation practices we put in place for COVID-19. By using any common Cinnamon Cove Master Association amenities the user acknowledges and accepts the risks associated with COVID-19. Individuals exhibiting any COVID-19 symptoms such as a fever are requested to observe isolation protocols and not use any Cinnamon Cove Master Association common amenities until cleared by their medical team.

 

Soon we expect to announce office hours.  Carly Garrett will be starting as the new Recreation Director within the next few days.  Once she has a chance to find her way around the office and introduce herself to the office volunteers we will announce the summer office hours.

 

The contractor has resumed work on the clubhouse pool overhang after being interrupted by an emergency at another client.  We expect, weather permitting, the structure will be substantially complete on Wednesday.  Electrical work, hanging fans, reinstallation of the drip irrigation system, gutters and downspouts will remain and require coordination with an electrician. During this time access to the covered area may be partially restricted.    

Thank You,
Mark Sobotka
CCMA President

Clubhouse Fire

posted May 9, 2021, 3:44 AM by Micheline LeBlanc   [ updated May 9, 2021, 3:51 AM ]

There has been an electrical fire at the Clubhouse in the area near the ice machine and several of the AC condensers.  The fire has been extinguished by the fire department and the damage initially appears to be limited to some of the AC wiring.  For everyone’s safety, we are closing the Clubhouse until we can get the wiring inspected, hopefully on Monday.  The fire department has shut off power to the affected circuits and some or all of the building AC is off.  Thank you to the person that noticed the fire early and called it in.  The Fire Department said if the fire had continued only a few minutes longer the damage would have been extensive.

Special May Master Board Meeting Update

posted May 8, 2021, 2:09 PM by Micheline LeBlanc   [ updated May 8, 2021, 2:11 PM ]

Hello again friends and neighbors, The Master Board had a special board meeting on May 6th, The meeting was called to order at 10:00am by President Mark Sobotka.

     The only items discussed at the meeting were the items under new business on the agenda.

  • The Master Board approved the hiring of Carly Garrett to be the new Recreation and Social Activities Director. Carly was recommended by the Personnel Committee after reviewing applications and holding interviews. She has a Bachelors Degree in Hospitality Tourism and Event Management. She will start after giving two weeks notice to her present employer.

  • The Master Board also voted 13 to 0 to remove the old bocce courts and to replace them with new Astro Turf surfaced courts, new ball holders and score boards at a cost of just over $19,000.

  •  The update to the pool signs was put on hold until the language could be checked with the County.

  •  The gutter repair on the corner of Caraway and Bayleaf was deemed to be of poor workmanship and that a letter should be sent to the vender instructing him as to the problems and what needs to be corrected including the cleanup of the debris that was dumped on the new property. When this is completed, he will be paid for the job. The Board voted 11 to 1 to send the letter.
     The meeting was adjourned at 11:56am

Submitted Respectfully by Terrace II Master Board Representative Jim Drake

April Master Board Update

posted Apr 24, 2021, 4:15 AM by Micheline LeBlanc   [ updated Apr 24, 2021, 6:48 AM ]

Hello neighbors and friends, it is time for another recap of a Master Board meeting.

     The meeting was called to order at 10 am by President Mark Sobotka, 13 of 14 Board Members were present. The meeting minutes from 3/15/2021 were approved with changes.

     CAM report given by  Kim Luebke 
1) The irrigation along the Cinnamon Cove Boulevard has been an issue and options are still being looked at to provide irrigation along the Boulevard. The decision by the Board was to let the plantings go for now and what survives will survive and then start from scratch after the irrigation problem is resolved. 
2) Bocce Court status is still being worked on, no vendor wants to split the job (frame and surface) with another to lower the cost and bids are still too high. 
3) Shuffleboard shelters status, vendors are having trouble getting materials to even quote the job. Kim and Shaun will look at the shelters after the meeting and see what the possible solutions might be for a temporary fix to make the shelters more stable. 
4) Rain gutter repairs will be done on the corner of Ginger and Caraway about 75ft of concrete to be replaced. The storm drain on Caravel Circle is waiting on materials as there is a shortage of them. 
5) Clubhouse pool overhang is also being held up due to a shortage of materials, however Mark is going to contact the contractor to see if the demolition can be done and then wait for the materials to arrive. 
6) Electric work in the clubhouse pool pump room is being held up by a shortage in materials to do the job. The electric work on the main panel in the clubhouse is waiting on FPL to become available to shut off the electric and turn it back on hopefully this week or next. We have the materials for this fix.
7) Tennis Court lighting pole replacement is not being bid on due to a shortage of materials.

     Treasurer's report was given by Mark Sobotka; he will temporarily take over the treasurer's duties until one can be found. We are $3,800 in the black for the year to date.

     President's report given by Mark Sobotka, looking at possible solutions for the problems experienced during spring break this year.

     Recreation and Social Director update was given by Lynn Breedy, May events have been cancelled as there are too few residents left here in Cinnamon Cove at that time. Also, there will be no Cinnamon Cove newspaper, News and Views, for June, July and August, but will resume again in September.

     Maintenance report was given by Mark and Shaun, The exterior lighting outage at the clubhouse has been repaired. Bayleaf pools water heater for the shower was leaking and is being repaired, Fans have been removed from the clubhouse overhang in preparation of the project. The location for the pole for the new Osprey nest is being surveyed this week, however the nest cannot be moved until the baby Ospreys have left the nest.

     Committee Reports:

     Building and Grounds, Storage cabinets to be added to Rooms A/B is complete.
     Lakes, Opinions are that oxygen deprivation led to the fish kill as all the fish were Tilapia that were spawning on their nests near the shore and when the spraying was done and the algae created by the spraying cut off the oxygen on the surface above their nests. The Board is recommending that the vender get the water tested periodically and have the results sent to the Board. Also plantings along the Lake shores are being studied by the Committee to see what best would help our Lakes.
      Landscaping, Recommended the removal of the water feature in the island in front of the Clubhouse and replacing with soil and planting flowers. Approved by the Board.
     Personnel, Committee is presently reviewing applications for the Recreation and Social Director position. No target date has been set for hiring, however the Board recommended that as soon as a viable candidate was found, that the Committee not wait to fill the position.
     Amenities Group The round tables along the inside back wall of the clubhouse can now be used for card playing, etc. They need to be wiped down before and after with supplies provided.. Clubhouse hours have been extended to 6am to 10pm daily Monday through Sunday.

     Old Business

     Treasurer, still none in place. Mark will act as the Financial officer until one can be found.
      Adopt-a-family group rescinded its request for financial support from the Master Board. No action was taken by the MB
      The sign for Veterans Park (at the Bayleaf Pool area under the trees) is done and will be installed in November for a dedication ceremony to be held November 11th, 2021.
     New Business,

     The recommendation from the Landscape Committee to remove the Island in front of the Clubhouse was denied by the Board.

     Alan Quinney requested that the Master Board oversee the Tennis Teams for adherence to the  official rules governing their league play. The Master Board decided not to get involved and that the team president should decide this.

     The Board decided that there would be no regular monthly meetings until September 20th, 2021, however kept the option open for special meetings to be called in case of an emergency or if a decision was needed by the Board.

     The meeting was Adjourned at 1:21 pm.

     Submitted respectfully by Terrace II Master Board Representative James Drake 

March Master Board meeting Recap

posted Mar 16, 2021, 11:43 AM by Micheline LeBlanc   [ updated Mar 16, 2021, 11:45 AM ]

The Master Board meeting was called to order at 10am by President Mark Sobotka. The President reported that we had a serious cardiac event at the tennis courts. Due to the quick actions by Connie DeCicco and her husband Brian a tragedy was averted. Therefore, for additional safety education for all Cinnamon Cove residents:  

The Iona Fire Department will be holding classes on March 30 and April 6 for Cinnamon Cove residents at the station on Pine Ridge Road

Classes start at 9am and  you must  pre-register for by calling Mike Carmichael 847 721 2463

The class teaches CPR and how to use an AED device, the classes are 3 hours long and you must wear a mask. Classes are limited to residents per class.


The permit for the overhang at the pool has been approved by Lee County, therefore you will see notices shortly as to temporary pool closures for work to commence.

Mark your calendar: April 1 at 2pm  There will be a drive by Mary Jane Corning's house to say goodbye.  We will help her celebrate her 91st birthday and thank her for so many wonderful years she has given to Cinnamon Cove. Cars are to meet in the clubhouse parking lot at 1:30 to 1:45 and will proceed in a slow procession past her house making as much racket as we know you can. Cards are encouraged and there will be 2 bags at the end of her driveway for the cards. She will be leaving Cinnamon Cove the following day going North to a new living center close to her daughter Kathy.

The recreation report was given by the Recreation Director Cali Dorward. She is compiling information for the new phone directory for next year. If your information has changed, please call the office The April paper will be out March 29th. Don't forget the Cinnamon Cove Revue on March 24, food trucks from 4:30 to 6:00 with the show starting at 6:pm. This one is not to be missed folks!!!

I will not go into the committee reports as it was more for the new Board Members to become aware of the committees and the help needed. The Landscape committee needs some new members, so if you have a green thumb contact Pat Durkee.

Tony Medley from the Amenities Group stated that they are looking at opening the clubhouse Monday through Friday from 8am to 4pm, giving card players access to the 5 round tables at the back of the clubhouse. This will be discussed with Cali and the group to try and come up with rules under which this can happen, possibly by April 5. However, if the rules are not followed as to masks and distancing, then the clubhouse will be closed again. We are all adults and should be able to follow simple rules.

The Personnel Committee submitted the name of Shaun Rampersud to be the new Maintenance person at Cinnamon Cove. The Committee explained why this individual was the best candidate for the position. The Master Board voted to accept the Committee's recommendation.

Old business: the Master Board  still does not have a Master Board Treasurer

A donation of $1,000.00 approved by the Board last year will be made to the organization offering to erect the Osprey pole. The Master Board also approved up to $1,000.00 for Osprey deterrents to be placed on the 4 light poles around the tennis courts. All of this will commence once nesting season is over. 

Adopt A Family discussion was put on hold until next month as more information about the program  will be presented at the next  Master Board meeting, so its members can make a determination on the needs of the program.

New Business, it was suggested that a crosswalk be put across Cinnamon Cove Blvd where Ginger Lane crosses it. Drivers are not paying attention to pedestrians and the thought is that a crosswalk will help. More information will be brought to the next meeting.

The clubhouse pool pump electrical boxes that are rusting badly and the electrical work for the new air conditioner to work properly were voted on and passed by the Board. 

It was also suggested that the common area near Bayleaf Pool be named "Veterans Park" with a sign so designating the area to past, present, and future veterans. The residents from Villas 2 have no problem with this and thought it a good idea. A motion was made and the area will be so named. 

The tennis court light pole replacement and the suggestion that the Recreation Committee enforce tennis club rules were both tabled until next month's meeting.

Submitted Respectfully by Jim Drake Master Board Representative for Terrace II


Annual Meeting Recap

posted Feb 16, 2021, 8:51 AM by Micheline LeBlanc   [ updated Feb 16, 2021, 8:52 AM ]

The Annual Membership Meeting of the Master Board was called to order by Florida Sunset CAM Kim Luebke at 10:01 am. There were 418 proxies sent in by membership, so there was a quorum. 

The proxy vote totals were as follows;

Vote on the waiver of the financial reporting requirements 345 yes, 67 no passed by 83.7%

Vote on whether to permit the use of existing funds for non-scheduled purposes 338 yes, 80 no passed 80.9%

Results of the elections;  Single Family I: Murray Morrissey 19, Tom Sutphen 10. Single Family II: Micheline LeBlanc 17, Tom Golden 34

----------

This portion of the meeting was adjourned and the meeting for the election of officers started thereafter.

President: Mark Sobotka

Vice-President: Rik (Eric) Anderson

Secretary: Jim Drake

Treasurer: None at this time

Director at large: Lynn Breedy 

Respectfully Submitted by Jim Drake, Master Board Representative for Terrace II.


January Master Board Meeting Recap

posted Jan 21, 2021, 1:41 PM by Micheline LeBlanc   [ updated Jan 21, 2021, 1:42 PM ]

  This being the final meeting of some of our Master Board Members, I would like to take a moment and thank them for their service. Bill Durkee, Mary Beth Martel, John Sloggett and Janet Carloni Thank You very much for the time and effort that you all put in to make Cinnamon Cove a better place to live.

     The meeting was called to order at 10:01 am by President Bill Durkee, roll call was taken and 13 members were present. The minutes from the meeting of 12/21/2020 were amended and approved 13 to 0.

     President's Report was very short this being the Presidents last meeting some personal thanks were handed out for jobs well done.

     Treasurer's Report- We are still in very good shape ending up 2020 some bills were not in and paid yet but we will end up in the black for 2020. The Finance Committee reported that there being no taxes to be paid on the new property out front the money in the reserves to pay the taxes was re-allocated to the pool fund to help pay the new pool company and to the BOCCE courts which are in very bad shape and need to be rebuilt.

     Recreation and Social Director Cali-Went over events still planned for the end of January and also for February. The News and Views newspaper for February will be out January 25th and can be found by going in the back door of the clubhouse between the restrooms. Cali also wanted to remind everyone that any social events at Cinnamon Cove masks are mandatory.

     Maintenance Report-The heater at the pool and hot tub are now fixed, Florida Sunset has now taken over the maintenance of the 4 pools that are the responsibility of the Master Board, any problems please call Florida Sunset. The manhole grate on Caravel Circle by Building 12 is being replaced and waiting on parts, also 75ft of the concrete trough on the corner of Caraway and Bayleaf is to be replaced as it is in very bad shape.

     The Finance Committee Report was done along with the treasurer's report.

     The Reopening Committee reported that everything was going well and no changes at this time.

     Buildings and Grounds reported that the pool furniture washing party was a success and the excess pool furniture is put away until such a time as it will be needed. The painting of the Welcome center will commence the last week of the month weather permitting, the total cost to remodel the bathroom at the Bayleaf pool was $800.00. The committee is looking for $5,000.00 to remodel the remaining bathrooms at the Spinnaker pool, Caravel pool and the one left at Bayleaf.

      The Landscaping Committee reported that they cannot do any more plantings along the Boulevard until they have a water source, the well that supplies the Boulevard is under repair. Any work to the trees along the Tennis courts has been tabled and further study on the matter was recommended by the Board.

      The Communication Committee reported that on the 15th of January an orientation was held to orient new volunteers to greet new owners with information about Cinnamon Cove and their respective associations, the meeting went well and 12 of the associations in Cinnamon Cove were represented at the orientation.

     The Board is looking to get the Osprey nest relocated to a platform away from the Tennis courts and nearer the lake this should be done shortly.

      The Board voted to renew our Insurance for the Cinnamon Cove Master buildings, equipment and furniture, the Insurance comes with 2% deductible and $125,000.00 coverage on equipment and furniture.

      Adopt a Family would like to continue with their program but have it sanctioned by the Board, they are also asking for up to $600.00 for 3 months rental of a storage unit and to continue to keep the space that they have in the cupboards in the clubhouse. This was tabled until after the March 1 meeting to be held with Adopt a Family representatives, building and grounds committee, 2 representatives from the Master Board and Cali for the Recreation Department.

     The meeting was adjourned at 12:35 pm

    Respectfully Submitted by James Drake Master Board Representative for Terrace II

December Master Board Meeting Recap

posted Jan 15, 2021, 7:45 AM by Micheline LeBlanc   [ updated Jan 21, 2021, 1:43 PM ]

Treasurer's report- Cinnamon Cove is in great shape financially due to Covid (not having to clean the clubhouse regularly, and limited use of lights) and not having a Recreation Director for the summer.

Recreation and Social Activities Director, Cali Dorward- Reviewed events for January and thanked the volunteers for decorating for Christmas, and helping with adopting a family. The January Newspaper will be out Monday December 28th through the back door between the restrooms.

Maintenance Report was given by Michael Waunsch- The fitness center is complete with the exception of some replacement lighting, the cabinets from the center have been moved upstairs for puzzles and games. The Lake project is almost complete, still waiting for the water level in center lake to drop and longer socks for the area behind building 9 and some of 10. The project should be complete by March 2021. The overhang at the pool is still waiting on the permit from Lee County so they can start. Some floating docks for Alligators was discussed, giving them a place to lay instead of backyards. Michael will get an estimate for the materials needed. 

Committee Reports

Amenities Committee- Tony Medley reported that there were no issues, everyone is following the rules. Owners need to let renters know the rules and regulations of their association and Cinnamon Cove in general. It is the owners responsibility to guide their renters to the rules. The Master Board voted 14 to 0 in favor of going ahead with painting the welcome center and front signs, there will be a slight delay in the painting as a new well is being bored by the welcome center and will make a mess of the new paint job. The committee will look at opening the clubhouse in January, however this is not very likely at this point.

Safety and Security Committee- Michael Carmichael reported that the committee has discussed Dwelling Live, transponders and ways to reduce the calls to the welcome center. Speeding and rear gate signage and striping were visited, as well people not using the proper caution to take pictures of Alligators. He also reminded residents to make sure vehicles and bikes were locked during this busy time. 

Communications Committee- Jim Drake reported that the committee is working on a new owner packet, it will be up to each association to have one or two volunteers to make an appointment with new owners and go over the packet with them. The Committee would like a list of names and emails for the volunteers from each association by January 8th. On January 15th there will be a zoom meeting to go over the new packet and ways to approach and explain it to new owners. If interested please contact your Master Board Representative. Bill Durkee suggested that the associations distribute the information to all current owners as well, however it is on the Cinnamon Cove website http://www.cinnamoncove.com
on the new owner section. There will be a link to a Dwelling Live YOUTube tutorial, a map of Cinnamon Cove with each association highlighted and labeled and a page for individual association information.

Landscaping Committee- Nancy Monahan reported that the Boulevard coming into Cinnamon Cove is getting the attention and additions that it needed. great job by the committee.

New Business

Pool maintenance bids were submitted by Lynn Breedy, the personnel committee has been attempting to find ways to best help Michael identify what he needs in order to accomplish more and become more efficient. A suggestion was made by the Buildings and Grounds Committee to hire a professional pool company to maintain the 4 pools and spa in Cinnamon Cove. A motion was made to hire Florida Sunset as the professional pool company. The Master Board voted 14 to 0 in favor of this motion. Signs will be posted at the pools stating that they are the new pool company, at that time any comments, concerns or questions about the 4 pools and the spa can be called into Florida Sunset at 239-454-3525. 

Employee Contracts have been modified and updated completely including but not limited to compensation, reviews and job description. A small section revision still requires language and a discussion, a motion was made that the Master Board approve both contracts as is with the provisions and possible changes to Appendix A. The vote was 14 to 0.

 Respectfully submitted by Terrace II Master Board Representative James Drake

Special Meeting December 7, 2020

posted Dec 8, 2020, 7:19 AM by Micheline LeBlanc   [ updated Dec 8, 2020, 7:21 AM ]

Proxy votes were counted. The purpose of the vote was to include the three land parcels adjacent to Cinnamon Cove (CC), which were purchased in 2019, as part of CC common property.  This will save Cinnamon Cove the Lee County property taxes in the future.  
 436 votes were cast, 424 voted YES; there were 12 NOs, which included a few proxies that were received with no selection and had to be counted as a NO vote. The motion passed.

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