Annual Meeting Recap

posted Feb 16, 2021, 8:51 AM by Micheline LeBlanc   [ updated Feb 16, 2021, 8:52 AM ]

The Annual Membership Meeting of the Master Board was called to order by Florida Sunset CAM Kim Luebke at 10:01 am. There were 418 proxies sent in by membership, so there was a quorum. 

The proxy vote totals were as follows;

Vote on the waiver of the financial reporting requirements 345 yes, 67 no passed by 83.7%

Vote on whether to permit the use of existing funds for non-scheduled purposes 338 yes, 80 no passed 80.9%

Results of the elections;  Single Family I: Murray Morrissey 19, Tom Sutphen 10. Single Family II: Micheline LeBlanc 17, Tom Golden 34

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This portion of the meeting was adjourned and the meeting for the election of officers started thereafter.

President: Mark Sobotka

Vice-President: Rik (Eric) Anderson

Secretary: Jim Drake

Treasurer: None at this time

Director at large: Lynn Breedy 

Respectfully Submitted by Jim Drake, Master Board Representative for Terrace II.


January Master Board Meeting Recap

posted Jan 21, 2021, 1:41 PM by Micheline LeBlanc   [ updated Jan 21, 2021, 1:42 PM ]

  This being the final meeting of some of our Master Board Members, I would like to take a moment and thank them for their service. Bill Durkee, Mary Beth Martel, John Sloggett and Janet Carloni Thank You very much for the time and effort that you all put in to make Cinnamon Cove a better place to live.

     The meeting was called to order at 10:01 am by President Bill Durkee, roll call was taken and 13 members were present. The minutes from the meeting of 12/21/2020 were amended and approved 13 to 0.

     President's Report was very short this being the Presidents last meeting some personal thanks were handed out for jobs well done.

     Treasurer's Report- We are still in very good shape ending up 2020 some bills were not in and paid yet but we will end up in the black for 2020. The Finance Committee reported that there being no taxes to be paid on the new property out front the money in the reserves to pay the taxes was re-allocated to the pool fund to help pay the new pool company and to the BOCCE courts which are in very bad shape and need to be rebuilt.

     Recreation and Social Director Cali-Went over events still planned for the end of January and also for February. The News and Views newspaper for February will be out January 25th and can be found by going in the back door of the clubhouse between the restrooms. Cali also wanted to remind everyone that any social events at Cinnamon Cove masks are mandatory.

     Maintenance Report-The heater at the pool and hot tub are now fixed, Florida Sunset has now taken over the maintenance of the 4 pools that are the responsibility of the Master Board, any problems please call Florida Sunset. The manhole grate on Caravel Circle by Building 12 is being replaced and waiting on parts, also 75ft of the concrete trough on the corner of Caraway and Bayleaf is to be replaced as it is in very bad shape.

     The Finance Committee Report was done along with the treasurer's report.

     The Reopening Committee reported that everything was going well and no changes at this time.

     Buildings and Grounds reported that the pool furniture washing party was a success and the excess pool furniture is put away until such a time as it will be needed. The painting of the Welcome center will commence the last week of the month weather permitting, the total cost to remodel the bathroom at the Bayleaf pool was $800.00. The committee is looking for $5,000.00 to remodel the remaining bathrooms at the Spinnaker pool, Caravel pool and the one left at Bayleaf.

      The Landscaping Committee reported that they cannot do any more plantings along the Boulevard until they have a water source, the well that supplies the Boulevard is under repair. Any work to the trees along the Tennis courts has been tabled and further study on the matter was recommended by the Board.

      The Communication Committee reported that on the 15th of January an orientation was held to orient new volunteers to greet new owners with information about Cinnamon Cove and their respective associations, the meeting went well and 12 of the associations in Cinnamon Cove were represented at the orientation.

     The Board is looking to get the Osprey nest relocated to a platform away from the Tennis courts and nearer the lake this should be done shortly.

      The Board voted to renew our Insurance for the Cinnamon Cove Master buildings, equipment and furniture, the Insurance comes with 2% deductible and $125,000.00 coverage on equipment and furniture.

      Adopt a Family would like to continue with their program but have it sanctioned by the Board, they are also asking for up to $600.00 for 3 months rental of a storage unit and to continue to keep the space that they have in the cupboards in the clubhouse. This was tabled until after the March 1 meeting to be held with Adopt a Family representatives, building and grounds committee, 2 representatives from the Master Board and Cali for the Recreation Department.

     The meeting was adjourned at 12:35 pm

    Respectfully Submitted by James Drake Master Board Representative for Terrace II

December Master Board Meeting Recap

posted Jan 15, 2021, 7:45 AM by Micheline LeBlanc   [ updated Jan 21, 2021, 1:43 PM ]

Treasurer's report- Cinnamon Cove is in great shape financially due to Covid (not having to clean the clubhouse regularly, and limited use of lights) and not having a Recreation Director for the summer.

Recreation and Social Activities Director, Cali Dorward- Reviewed events for January and thanked the volunteers for decorating for Christmas, and helping with adopting a family. The January Newspaper will be out Monday December 28th through the back door between the restrooms.

Maintenance Report was given by Michael Waunsch- The fitness center is complete with the exception of some replacement lighting, the cabinets from the center have been moved upstairs for puzzles and games. The Lake project is almost complete, still waiting for the water level in center lake to drop and longer socks for the area behind building 9 and some of 10. The project should be complete by March 2021. The overhang at the pool is still waiting on the permit from Lee County so they can start. Some floating docks for Alligators was discussed, giving them a place to lay instead of backyards. Michael will get an estimate for the materials needed. 

Committee Reports

Amenities Committee- Tony Medley reported that there were no issues, everyone is following the rules. Owners need to let renters know the rules and regulations of their association and Cinnamon Cove in general. It is the owners responsibility to guide their renters to the rules. The Master Board voted 14 to 0 in favor of going ahead with painting the welcome center and front signs, there will be a slight delay in the painting as a new well is being bored by the welcome center and will make a mess of the new paint job. The committee will look at opening the clubhouse in January, however this is not very likely at this point.

Safety and Security Committee- Michael Carmichael reported that the committee has discussed Dwelling Live, transponders and ways to reduce the calls to the welcome center. Speeding and rear gate signage and striping were visited, as well people not using the proper caution to take pictures of Alligators. He also reminded residents to make sure vehicles and bikes were locked during this busy time. 

Communications Committee- Jim Drake reported that the committee is working on a new owner packet, it will be up to each association to have one or two volunteers to make an appointment with new owners and go over the packet with them. The Committee would like a list of names and emails for the volunteers from each association by January 8th. On January 15th there will be a zoom meeting to go over the new packet and ways to approach and explain it to new owners. If interested please contact your Master Board Representative. Bill Durkee suggested that the associations distribute the information to all current owners as well, however it is on the Cinnamon Cove website http://www.cinnamoncove.com
on the new owner section. There will be a link to a Dwelling Live YOUTube tutorial, a map of Cinnamon Cove with each association highlighted and labeled and a page for individual association information.

Landscaping Committee- Nancy Monahan reported that the Boulevard coming into Cinnamon Cove is getting the attention and additions that it needed. great job by the committee.

New Business

Pool maintenance bids were submitted by Lynn Breedy, the personnel committee has been attempting to find ways to best help Michael identify what he needs in order to accomplish more and become more efficient. A suggestion was made by the Buildings and Grounds Committee to hire a professional pool company to maintain the 4 pools and spa in Cinnamon Cove. A motion was made to hire Florida Sunset as the professional pool company. The Master Board voted 14 to 0 in favor of this motion. Signs will be posted at the pools stating that they are the new pool company, at that time any comments, concerns or questions about the 4 pools and the spa can be called into Florida Sunset at 239-454-3525. 

Employee Contracts have been modified and updated completely including but not limited to compensation, reviews and job description. A small section revision still requires language and a discussion, a motion was made that the Master Board approve both contracts as is with the provisions and possible changes to Appendix A. The vote was 14 to 0.

 Respectfully submitted by Terrace II Master Board Representative James Drake

Special Meeting December 7, 2020

posted Dec 8, 2020, 7:19 AM by Micheline LeBlanc   [ updated Dec 8, 2020, 7:21 AM ]

Proxy votes were counted. The purpose of the vote was to include the three land parcels adjacent to Cinnamon Cove (CC), which were purchased in 2019, as part of CC common property.  This will save Cinnamon Cove the Lee County property taxes in the future.  
 436 votes were cast, 424 voted YES; there were 12 NOs, which included a few proxies that were received with no selection and had to be counted as a NO vote. The motion passed.

Master Board Meeting Update November 16, 2020

posted Nov 17, 2020, 5:53 AM by Micheline LeBlanc   [ updated Nov 17, 2020, 5:57 AM ]

Hello Friends and Neighbors;

     The Master Board meeting was called to order at 10:01 with all 14 Board Members present.

     President Bill Durkee said that everything in Cinnamon Cove was going very well.

     The Treasurer's report showed that expenses were down due to COVID-19 and that we will end the year in the black.

      The Recreation and Social Director reported that Wednesday the 18th is Food truck Wednesday with The Cinnamon Crows performing in the parking lot at the clubhouse 5:30 to 7:30. Masks are required as well as social distancing, it is asked that as many as possible walk or bring golf carts in order to save what parking spaces are left for those who truly need them. Bring your own chair and a tip jar will be available for tips to the Cinnamon Crows. Friday at 2:00 is the ice cream social, masks required and $1. Food donations will be accepted next Monday 23rd from 1 to 3 in front of the clubhouse.

     Maintenance, Michael reported that the new A/C unit for the clubhouse has been installed and that there was an electrical issue in the fitness room which has been addressed. The issue with the new transponders not working at the back gate has also been remedied and that the plexiglass transponders are for owners with rental cars. Michael has also started looking at the work list from the building and grounds committee.

     Committee reports
      1.  Finance Committee reported that they have reduced the recommended Master Board fee in the 2021 budget to $84 per unit per month; this is a reduction of $0.99 per unit, partially due to this year's surplus and putting $39,960.00 from budget 2020 surplus into the updated 2021 budget. 

 2. The Amenities Committee has now opened the fitness center from 6 am to 4 pm.

 3.  Building and Grounds Committee recommended a November worksheet addressing the Osprey nest, permission to change the color scheme of the welcome center to a pale blue or green. (color has not been selected as of yet) They would like to purchase and have installed upper cabinets in the A/B room cost to be approximately $1650. Recommended removing the cabinets in the fitness room before the new floor is installed, giving it a little more room and the items stored there can be placed in the new cabinets in the A/B room. Then the room should be painted and cost approximately $100. Recommended new curtains in the upstairs library area cost $225. Recommended purchasing a large closed cupboard to store the games and puzzles cost $400. The November worksheet was approved by the Board minus the Osprey nest 14 to 0.

4. The communications committee reported that the new owner section of the website is complete at http://www.cinnamoncove.com this to give new owners in Cinnamon Cove information about, in and around Cinnamon Cove. The committee is also working on an information packet for new owners to be presented to the Board.

5. The Landscape Committee is going to concentrate its efforts along the Cinnamon Cove Boulevard to spruce it up and beautify from its present condition. They also recommended that the fountain area in front of the clubhouse be removed and paved over the Board is seeking future comment on this and another email will be forthcoming very soon.

     Old Business
       The roofing project at the pool is moving along the engineers work is completed and Bill Durkee will be meeting with them tomorrow morning and then it goes to Lee County.
        The land amendment mailing has been completed and all owners should be receiving their proxies very soon, it is very important to return your proxy as soon as possible to Florida Sunset so that the votes can be tabulated December 7th.
        The CCMA Handbook has now been completed and is available on the Cinnamon Cove website or from your Master Board representative.

     New Business
       Welcome center questions a. Difference between plexiglass transponders and regular transponders (answered Above) b. Best way to contact the welcome center if they do not answer the phone-  when they are busy helping residents at the gate they cannot answer the phone so please leave a message  and they will take care of it. Also using dwelling live will answer most problems any issues with that call Michael and he can address it.

 Ray Heuring said that tickets will be available in January for a March 20th baseball game between the Twins and Tampa Rays a sign up sheet will be posted in the back door of the clubhouse by the restrooms December 1, money will be collected in January. All interested should sign up and hopefully there will be a game and we will see you there.

Respectfully Submitted by Master Board Representative for Terrace II Jim Drake

Special Master Board meeting

posted Nov 5, 2020, 11:21 AM by Micheline LeBlanc   [ updated Jan 13, 2021, 6:40 AM ]

A special meeting of the Master Board was held today to approve the proposed amendment to add the 3 parcels of land outside the front gate that was purchased in 2019, to the common property of the association. The amendment passed by a vote of 9 to 0. There was no discussion by the Board or interested owners on the zoom call.

There will be a mailing with a voting proxy that will be sent out to all owners after November 12, 2020. It is very important that owners make sure that their mailing address is correct within the association and that you return the proxy in the enclosed envelope to Florida Sunset as soon as possible. The Master Board will be holding another special meeting on December 7, 2020 to count the proxies and to determine the wishes of the owners. If this can all be completed by the end of December, then next year or 2022, around $25,000 in taxes per year will be saved. 

Submitted by Master Board Representative for Terrace II Jim Drake

CCMA update October 2020

posted Oct 22, 2020, 4:11 PM by Micheline LeBlanc

Hello again Friends and Neighbors;

     President Bill Durkee announced in his report that the Lakes project is on a temporary hold, as it seems there is a lot of rocks in the lakes and they keep breaking down the dredging machine. The company doing the project will be coming up with an answer and finishing the project.

     Treasurer Micheline LeBlanc stated that the financial status of Cinnamon Cove is very solid due to not having a Recreation Director for part of the year. Also with the clubhouse being closed because of Covid-19 money was saved on cleaning costs. 

     Recreation Director Cali Dorward announced that the first Cinnamon Cove paper since April, will be out October 26th. The paper can be picked up at the Clubhouse in the back between the restroom doors. There are also some events being planned for November. Line dancing will be held Mondays and Wednesdays at 11:15 via Zoom cost is free. Core Club and 3 R's on Tuesday and Thursdays at 8:45 and 10:00 am via Zoom, cost is $10.00. Ice Cream Social Friday November 6th and 20th outside the front door to the clubhouse cost$1, mask required. Food Truck Wednesday, November 18th, at the Clubhouse parking lot 5:30 pm, local food trucks and entertainment by our own Cinnamon Crows, mask and social distancing required. Food Donation Drive-thru Monday November 9th, and 23rd, 1:00 to 3:00 pm Clubhouse outside the front doors. Pull up and volunteers will grab your donations, money will also be accepted in lieu of non perishables. The Adopt a Family Giving Tree will be up November 16th thru December 14th, Monday thru Friday 8am to 4pm, located inside the back door by the fitness center. An event is being anticipated for Veteran's around Veteran's Day, event and date to be determined, if you are a veteran please e-mail your name, branch of service, years served, and Cinnamon Cove mailing address to cinnamoncove11650@gmail.com by Friday November 6th.

     Michael Waunsch stated that the front and back gates have been problematic as lightning strikes have caused issues. The front gate is now working but the back gate continues to have problems with the new transponders. The hot tub was down for about a week due to manifold issues and leaks around the jets. The manifold issue has been fixed and the hot tub is up and running however the leaks will be addressed when the inside surface is redone in the near future and the hot tub will be down while this is accomplished, date to be determined. The Buildings and Grounds work list is 97%complete and new lighting is being installed in the office and A and B card rooms for better lighting.

     Micheline LeBlanc gave a brief report from the Finance Committee, thanking all of the members of the Committee for their hard work on the budget and reserves over the summer. She shared more during the Budget portion of the meeting.

     Jim Drake gave the report from the Communication Committee meeting of September 28th. The Committee would like to use the Cinnamon Cove webpage http://www.cinnamoncove.com as the official source of information, instead of the Facebook page, as this has sometimes caused negative feelings in the community. Posters are being prepared and will be placed throughout the community directing residents to the official web page. The committee is also investigating the cost of expanding the current website to house event photographs, etc. Lorraine Flynn has created a new form for gathering information from new owners in-order to place them on the e-mail list.

     The Master Board approved the contract with Gulf Western to replace the roof panels on the overhang by the pool, including new center beam for the ceiling fans, to seal top facing seams and apply sealant and elite gutters and valance. At a cost of $39,987.00 and work to be completed by end of December. Vote was 11 to 0 in favor.

     The Master Board would like to do an amendment to The Cinnamon Cove Master Board Documents. The amendment which has to be voted on by all Cinnamon Cove Owners, is to place the property along the boulevard that was recently purchased into "Common Property" status. By doing this The Master Board will not have to pay property taxes on the newly purchased land saving us $25,000.00 a year in property taxes. The Master Board and any other volunteers that would like to help will be addressing and stuffing envelopes November 12th in the clubhouse at 10 am. Masks will be worn and social distancing done, anyone wishing to help with this effort should call the clubhouse. The ballots must be returned by the 7th of December, so that ballots can be counted and the result sent to Lee County by the end of December, then starting in 2022 the property taxes will cease on the new property. Watch for you ballots to be coming after the 16th of November, and please return them promptly. If you know that your address is wrong because you have moved recently or are not getting mail from Cinnamon Cove please call your management company or you association representative to insure your address is correct.

     The 2021 Budget was presented by Micheline LeBlanc, the reserves were addressed reflecting the reserve study that was done last year. It was a very concise and informative presentation. An increase of $1.49 per unit was approved by the Board 11 to 0.

     The Board is working on a handbook with Carol Gilson, explaining duties and responsibilities of Board Members. The Board has already had two working orientation sessions and has planned at least one more, to finish the project.

     The Master Board also approved Speedy Air Conditioning to install a 15 ton Trane air conditioner for the main clubhouse at a cost of $23,000.00. the vote by the Board was 11 to 0.

CCMA President Update 10/2/20

posted Oct 2, 2020, 9:02 AM by Micheline LeBlanc

Hello Friends and Neighbors, 
     I am going to try a less formal way of presenting my report on the Master Board meetings, if you prefer this way please let me know.
     President Bill Durkee announced that the lake project is on hold due to the fact that the lakes are very full, work should be able to proceed next week when the levels are down a bit. He also reminded the Board to let their associations know that signs of any kind are not permitted in Cinnamon Cove. The only exception being open house signs on Saturday and Sunday from 1 pm to 5 pm. If residents are displaying signs they are asked to please remove them, so that we do not have to do it for them. This is just part of being a good neighbor. Also if your name is not on the deed to your unit your name  will not be placed on the president's email list.
     The Treasurer's report showed that as of August 31st  we are $33,000. in the black, this mostly a result of Covid 19. 
      Cali Dorward was welcomed on board by the Board and she gave a short report about the meet and greets that she is holding front of the clubhouse. She is also very busy getting events lined up for the calendar should we have a chance to open the clubhouse for events in the near future.
      Michael reported that Spinnaker Pool has a new heater and the fence at the Bayleaf pool was in the process of being repaired from the fallen tree. He also reported that the maintenance list given to him by the grounds and buildings committee was almost complete.
      There were no committee reports given as most of the committees had not met in August.

       The Board voted to reopen the exercise room starting next Monday, with multiple stipulations: 
        
        A. The room is only open Monday through Friday from 8am to 4pm.
        B. Residents are allowed 1 hour per day and no more than 3 persons in the room at a time.
        C. There will be a sign up sheet at the office and you must sign up for the time that you wish to use the room. You also must fill out a liability waiver at the office before using the room.
        D. All equipment used must be sanitized before and after use by the person using the equipment.
        E. A mask is required and social distancing must be adhered to, and the room is only accessible by going into the back door by the exercise room. There is to be no walking through the clubhouse at this point.
         F. Anyone not following the rules posted will be asked to leave and their use of the exercise room withdrawn.

     The Board also voted to purchase 2 POW and MIA flags to be displayed on the flagpole at the clubhouse and also along Cinnamon Cove Boulevard. The Board also voted to purchase a new rubber floor for the exercise room and the room will be closed when the flooring is here and can be installed. Also the Board voted to paint the welcome center.
       Bids for the roofing project at the clubhouse were presented and there were some questions raised so Bill Durkee, Michael and Walter were going to meet to discuss the issue and get back to the Board. The Master Board also decided to hold an orientation work-shop in October, facilitated by Carol Gilson.
     Reported by Jim Drake, Master Board Representative for Terrace II 
Thank You,
William J. Durkee, CPA, CCMA President

CCMA President Update 7/31/20

posted Aug 1, 2020, 7:20 AM by Micheline LeBlanc

The recent Master Board meeting on 7/20/20 was held via ZOOM and telephone and was well attended.

·      The pool situation is still working well but the crowds are not here, yet.

·      As you all know, Florida is not doing well with the pandemic situation.  We are setting records in the wrong direction.

·      The treasurer’s report was favorable, at mid-year. The Lake Erosion Repair assessment is down to approximately 5% of accounts outstanding, which is still too high.  Please, if you are one of these, contact Mickie LeBlanc to arrive at a solution.

·      The clubhouse and exercise room are still closed and will be indefinitely.  But, on a positive note, once we open everything up, the internet will be easier to use, as it was updated.

·      We have hired a new Social Director, Cali Dorward; she begins work on 8/3/20.  The office will still be closed.

·      The patio roof has not been repaired and may have to be removed completely due to the replacement cost.  It was discussed whether to replace it with a roof or a canopy - no decision yet.

·      The Osprey nest has been removed, again.  Hopefully, we will soon have an alternative post for our feathered friends.

·      Some consider our new acreage to be an eyesore and what to do about it was discussed. 

o   Pro-it would look better cleaned up and trimmed.

o   Con-It would have to be maintained regularly ( costly), it might be an invitation to foot traffic of people with dogs, small sports vehicles, exposure of Villas 1 to San Carlos and lots of dust and dirt blowing around.  Discussion was tabled.

·      It was pointed out that all four pools need to be resurfaced, but only one per year, starting with Bayleaf.

·      The new Communications Committee is updating e-mail addresses to hopefully include all owners.  The committee recommended to the Master Board that a Communications Director be named, making one person responsible for e-mail messages, blasts, Facebook and website updates, plus monitoring all communications.  Also, working to recruit a volunteer to monitor Facebook.

·      Local Association Meetings:  Please submit the dates of your association meetings to the office:   cinnamoncove11650@gmail.com    or 239-466-7727

·      The pictorial directories were delayed due to COVID-19.  Lifetouch is up and running and Mary Jane Corning and crew are working diligently to get it proofed.  We will let  everybody know when they arrive.

Thank you for your patience and understanding. Remember:  wash your hands, wear a mask and keep smiling.  People will see the smile in your eyes.

William J. Durkee, CPA
CCMA President

 

CCMA President Update 6/23/20

posted Jun 24, 2020, 4:30 AM by Micheline LeBlanc

Greetings from paradise.  Just an update as to what is happening when it is not raining.


1. The attendance at the swimming pools has been orderly and successful.  Thanks to everyone for following the rules.

2. As stated in my last update, the carpet is installed and really looks nice.  I think everyone will be happy.

3. Reopening more of our amenities is still under study.  The increase of virus cases in Florida is not making it easy to make a decision. Remember, the clubhouse is still closed.  If you need something or some information, call the office phone number and leave a message.

4. The lake restoration has started and is looking good.  There was a slight equipment problem this week but we should be back on track soon.  Interesting procedure but it is really boring to watch.

5. As we all know, the search for our new social director is underway.  A big thank you to the members of the team.  Good luck.

6. To  the chairpersons of all the committees – please prepare your budgets and get them to Mickie LeBlanc by July 15.  Any questions should be directed to Mickie.

7. If you haven’t sent in your lake assessment, please help us by doing so soon.


A quick word regarding the individuals at the front gate.  They are doing their best to help all of us.  If they don’t answer the phone when you call, it is because they are helping somebody at the side door.  Leave a message with a phone number and they will get back to you.  Do not leave nasty messages.  That is harassment and will not be tolerated.  Nor will we tolerate harassment of Michael or any of our volunteers.  Be responsible adults.

Have a great week.


Remember, wash your hands often, wear a mask and smile.

Bill


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